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How to edit a name? Simply go into the edit mode while you are on the "payroll processing" tab, click the 'surname' or 'first name' followed by the 'F10' key. You can do the same on the "oldies but goodies" eis 1994 Payroll DOS version by pressing "shift-F3", instead of the customary "F3" edit key, followed by the "F10" key.
You get to need this only when you wrongly encoded an employee's name or a woman gets married and you will have to enter the change.
Posting of Payroll? This procedure 'closes' and 'keeps' the current payroll into the 'history bin'. The data that is piled-up during these "postings" then becomes the basis of 'monthly, quarterly and year end reports'. You may not get to alter any of these 'posted' records, they become permanent after posting... Comes up next is 'initialize' mode that will open-up the succeeding payroll period, now, with 'zeroes' as initial values and ready for new input. Now, if we may add, please do the posting only when you are very sure that you need to proceed to the next payroll event and have already produced all the required print-outs. There is no way to go back and alter a posted record. This is what we call --- data integrity.
The system does not compute the SSS premium. The computation of SSS premium which is based on the table coming from the SSS directive itself is triggered by the mere presence of an employee's SSS number. You only have to make sure that it exists on the employee's personal detail with the format "99-9999999-9". There should never be a white space on this entry and complete from end to end.
Another thing to check out is the way by which your company practices the deduction, there are companies that deducts on the "first half" and "second half", which is practically every pay period. But there are also companies that do it only at the end of the month. This method is designed at the time of your software purchase, please check out with your own company's payroll procedure.
Why It Pays NONE? Zero? Nothing? There is a mode in the system that simply refuses to give 'basic', 'overtime' or 'leave pays'... it does not even compute for "sss", "tax" and "pagIbig premiums". This happens when you reset the "payroll month" and indicated a value, similar to the "TO" date of the payroll range. Example is... for a payroll date of May 1 to May 15, you have specified the payroll month to be "May 15", it could be anything from "May 1" up to "May 14" but not "May 15". The system will not compute anything but will allow you to encode "other income" and "other deduction" items. This function allows you to work on special payrolls. It's not a bug amigo, don't panic!
How to edit a wrong SSS Loan Amount? Balance? Get into the "file handling" tab, click on the SSS Loan, and locate the name of employee with the wrong loan entry. Choose the "pay" caption and pay-out the wrong balance. Note that this process can only proceed if you have no outstanding payment on the "payroll processing" tab. Meaning, you will not be allowed to pay the loan amount if the system is still engaged with a 'live' payroll processing data bearing 'sss loan' payment. You need to visit the "payroll processing" tab first and 'zero out' your loan payments to SSS, PagIbig and Company Loan (all three loans, for safety precaution). This can be done, by choosing the "manual mode" and typing over a 0.00 on the payment fields. The system will then allow the application of "pay" mode in the "file handling" tab. PagIbig Loan and Company Loan issues follow the same pattern. You can opt to pay-out everything and just re-establish the 'outstanding balances'. One more good note, you can't just erase a mistake here, you have to reverse the amount. For DOS versions, it's the same, but you have to use "F3" for paying out.
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